Inventory
Charges Report
The Inventory Charges report gives you a complete breakdown of every item charged to a property during a checkout. Use it to review supply costs, bill owners accurately, and track inventory spending across your portfolio.
What the Charges Report Shows
Each row in the report represents a single line item from a completed checkout and includes:
- Date — the date the checkout was completed
- Property — the property that received the items
- Owner — the owner associated with that property
- Item — the item name and SKU (if assigned)
- Category — the item's inventory category
- Qty — the quantity checked out
- Unit Cost — your internal cost for the item
- Charged Price — the price charged to the owner (based on the item's charge price and any applicable markup rules)
- Line Total — the total charged for that line item (quantity × charged price)
Filtering the Report
By default, the report displays charges for the current calendar month across all owners, properties, and categories. Use the filters at the top of the page to narrow the results.
- Set a Start Date and End Date to define the date range.
- Select an Owner to show only charges for properties belonging to that owner.
- Select a Property to focus on a single property.
- Select a Category to filter by a specific inventory category (for example, Linens or Consumables).
The report updates automatically when you change any filter. To remove all active filters at once, select Clear All.
Filtering by owner first will narrow the property list to only that owner's properties, making it easier to find the right one.
Grouping Options
Below the summary cards, you can choose how the charge lines are organized:
- Flat — a single chronological list of all line items, paginated 50 rows per page
- By Property — line items grouped under each property, with a subtotal per property
- By Owner — line items grouped under each owner, with a subtotal per owner
Select Flat, By Property, or By Owner to switch between views.
Use By Owner when preparing billing summaries, and By Property when reviewing per-property supply costs.
Summary Statistics
Four summary cards appear above the charges table and reflect the totals for your current filters:
| Stat | What it shows |
|---|---|
| Total Charges | The combined dollar value of all charged line items in the filtered period |
| Items Checked Out | The total quantity of individual items dispensed |
| Properties Served | The number of distinct properties that received inventory |
| Checkouts | The number of completed checkout transactions |
How Charged Prices Are Determined
The Charged Price for each line item is based on the charge price set on the inventory item, plus any markup rules configured for your account. This is the amount that will be passed on to the owner — it may differ from the Unit Cost, which reflects what you actually paid for the item.
If no charge price or markup rule applies to an item, the charged price will match the unit cost. Review your catalog items to ensure charge prices are set correctly before running owner billing.
Exporting the Report
You can export the filtered report as a CSV file for use in spreadsheets or external billing tools.
- Apply any filters or grouping you want reflected in the export.
- Select Export CSV in the top-right corner of the page.
- The file downloads automatically with a filename that includes the date range (for example,
inventory-charges-2026-05-01-to-2026-05-31.csv).
Export filtered by owner to create a per-owner charge summary you can attach to an invoice or share directly with the property owner.
Using This Report for Owner Billing and Expense Tracking
The Charges report is designed to support two common workflows:
Owner billing: Filter by owner and review the total charges for the billing period. Use the By Owner grouping to see a subtotal per owner, then export the CSV to attach to an invoice or reference when creating charges in Topkey.
Expense tracking: Filter by category or property to understand where your supply spend is concentrated. Compare Unit Cost against Charged Price to verify your markups are applied consistently.
Frequently Asked Questions
Why does the Charged Price differ from the Unit Cost? The Charged Price reflects what you bill to the property owner, which may include a markup on top of your Unit Cost. Markup rules are configured in your inventory settings. If the two values match, no markup has been applied to that item.
Can I filter by both an owner and a specific property at the same time? Yes. You can apply any combination of filters simultaneously. Selecting an owner and a property together will show only charges for that specific property within that owner's portfolio.
Does exporting to CSV include all pages, or only what is currently visible? The CSV export includes all line items matching your current filters, regardless of pagination. If you are viewing the flat list and the report spans multiple pages, the full dataset will still be included in the export.
Questions about the Charges report? Contact Support.